Accounts Payble Represenatitve I

Summary

This individual contributor role is focused on performing accounting tasks related to the efficient maintenance and processing of accounts payable transactions. The position completes payments by receiving, processing, verifying, and reconciling invoices as well as the execution of the weekly payment run.  These roles also take on additional responsibilities associated with complex invoice discrepancy-related issue resolution and/or preventative solutions. 

This role is accountable for all aspects of department performance including Safety & Environmental, Quality, Reliability, Production, and Productivity.

Essential Functions

• Calculate, post business transactions, process invoices, verify financial data for use in maintaining accounts payable records, and provide other support necessary to pay the obligations of the organization.
• Perform invoice entry for Non-PO, Purchase Order, and Service Entry processing workflows via SAP.
• Upload and index invoices accurately into VIM system within SAP.
• Post invoices, credits, applicable freight costs, import/export fees and miscellaneous charges accurately.
• Review statements and work with suppliers to resolve payment discrepancies and collect on credits owed to us.
• Execute and perform weekly payment run.
• Investigate and resolve returned or rejected payments.
• Ensure timely processing of invoices, which may require collaborating with members of the Procurement Team, end user support or direct communication with suppliers.
•  Proactively work with buyers, suppliers, finance, and stock and receiving to resolve GR/IR imbalances and blocked invoices. 
• Support audit requirements and maintain compliance related documents for key financial controls.
• Assist and support Buyers and Category Managers with invoicing and payment inquiries.
• Work cross-functionally with procurement, receiving and stock to solve issues as “One Team”.
• Coach and mentor fellow co-workers to help each other develop personally and professionally.
• Provide timely and effective end user support related to invoice submission, invoice approval, service entry/acceptance process, and payment status.

Additional Duties/Responsibilities

• Assist and support Buyers and Category Managers with invoicing and payment inquiries.
• Work cross-functionally with procurement, receiving and stock to solve issues as “One Team”.
• Coach and mentor fellow co-workers to help each other develop personally and professionally.
• Provide timely and effective end user support related to invoice submission, invoice approval, service entry/acceptance process, and payment status.

Skills

• Accounting Principles - Understands basic accounting principles such as standard debits and credits and how they relate to invoice matching, purchase order reconciliation, etc.
• Multi-Tasking - Ability to handle a fast-paced work environment with an often-heavy workload where focus, attention to details and accuracy are critical.
• Math Skills - Understanding of basic math skills including being able to quickly complete computations including percentages and fractions as well as addition, subtraction, multiplication, and division.
• Communication - Ability to draft professional e-mail communications that detail clear action requests to end-user's while managing an overall high volume of electronic communications. Ability to effectively communicate across all levels of the organization and professionally represent HSC in external communications with suppliers.
• Systems Agility - Skilled in using multiple software systems linked to procurement buy channels or workflows to understand spend and supplier analytics. 
• Proficient with SAP, Microsoft Office Suite, Office365, Microsoft Teams, SharePoint, etc.

Behaviors

• Drive for Results - Accountable to meet and/or exceed the daily KPI targets for invoice processing with a high level of accuracy.  Efficiently addresses any invoice issues or discrepancies, communicates with the internal customer and/or external suppliers and works within multiple SAP modules.
• Functional / Technical Expertise - Solid understanding of the SAP FI module and VIM as it relates to A/P transactions.  Familiarity with the SAP Procurement module and able to cross-reference issues between modules. Regularly works with buyers, category managers, internal business partners and suppliers on issue resolution.
• Informing - Ensures open and honest communication is maintained with manager and peers in the performance of daily tasks.  Information is provided in a timely manner to ensure accurate decisions can be made based on data and other pertinent information. 
• Organizing - Logically aligns work so it is approached in the most efficient manner for oneself and with team members.  Viewed as someone who uses resources effectively and efficiently but who can orchestrate multiple parallel paths to ensure a goal or timeline is met. 
• Self-Development - Acknowledges growth opportunities or skill development needs and works with manager to make a plan for personal development.  Personally committed to continuous self-improvement by seeking out opportunities to refine skills, learn new skills or get exposure to new ways of thinking.  Awareness of their personal strengths and weaknesses with the willingness and ability to grow and improve.
• Business Acumen – Basic understanding of business processes and touch points outside of the finance and procurement organizations. Recognize that strategic business decisions may impact their overall process and be flexible to make the adjustments needed to meet the legal requirements of the business. This may include such tasks short-paying invoices, additional tracking, reporting and/or follow-up to key stakeholders.

Required Work Experience

• 1-3 years of accounting, procurement, or relevant business experience.
  (Procurement, Accounting / Finance, Customer Service or Supply Chain)
• Familiarity working within SAP S4/HANA and or OpenText VIM a Plus
• Proficient with Microsoft Office Suite (specifically Excel), Office365, Microsoft Teams, SharePoint, etc.

Minimum Required Education/Certification
•    Associate’s degree Preferred
•    High School Diploma or GED Required
•    Familiarity working within SAP S4/HANA and or OpenText VIM a Plus
•    Proficient with Microsoft Office Suite (specifically Excel), Office365, Microsoft Teams, SharePoint, etc

Environment/Working Conditions
•    Individual will primarily work in an office environment.